Esker, a worldwide leader in document process automation solutions and pioneer in cloud computing, today announced it is working with ADVEO, European leader in office equipment, school materials and stationery supplies, to automate its accounts payable (AP) process and centralise supplier invoices at its shared services centre (SSC) in Madrid. With Esker’s Accounts Payable automation solution, ADVEO has optimised its administrative and cash management processes thanks to increased visibility over invoice status (in both Esker’s portal and its ERP software system).
Following the success of its initial partnership with Esker in 2014 to automate the sending of customer invoices by postal mail, the company decided to extend Esker’s Accounts Payable solution to its SSC ADVEO Global Services (AGS), as well as to six of its subsidiaries (Italy, Portugal, Germany, France, Benelux and Spain). AGS manages transversal business functions such as IT, finance, administration and HR and has led the digital transformation project for the company.
AGS processes nearly 10,000 non-purchase order invoices annually, and 240,000 purchase order invoices from ADVEO subsidiaries. Invoices arrive via multiple channels and most are matched with purchase orders, then the approval workflow is determined based on supplier type and invoice amount. Since implementing Esker, ADVEO has been able to process invoices from different countries in compliance with local legislation. In addition, ADVEO managers are able to approve invoices anytime, anywhere, while keeping an eye on key metrics with Esker Anywhere™, Esker’s mobile application.
“We selected Esker’s cloud-based solution for numerous reasons, including quick implementation, seamless ERP integration, and legal and fiscal compliance when processing and archiving invoices in the countries where we have a presence,” said Antonio Ríos Dos Santos, Head of Processes and Shared Services at ADVEO. “Together with the convenience of Esker Anywhere™, managing AP is a lot easier and we have significantly reduced processing times, all the while guaranteeing 100-per cent process traceability.”